Finance and Operations Lead
Accounting & Finance · Auckland, New Zealand · Full-Time · Discussed at interview · Visa: Ask us
Straight up, this is a job for a qualified accountant who can run the whole shop, not just the ledger. A cybersecurity outfit in Auckland, New Zealand, with CREST certification and clients across New Zealand and Australia, is hiring a Finance and Operations Lead.
You run the books, payroll and people admin, client success, suppliers and licences, compliance, inter-company management billing and the office. The techies get on with penetration testing, compliance and managed security. You report to the CEO/CISO. Full-time, in the office.
No CPA or CA, no application. That one is required. You also get access to confidential business, staff and client information, so you need to be accurate and keep it to yourself.
If you have done this kind of work in Joburg, Cape Town or anywhere in Mzansi, prove it on paper. Put your designation, payroll runs and Xero work up front. Get your finance and ops CV sorted with Build AI CV.
Key Responsibilities
- Quote, invoice, chase late payers and keep cashflow under control.
- Do the GST returns for the company and a related entity.
- Pay back employee expenses and give the accountants what they need for tax returns.
- Reconcile every bit of company spending in Xero.
- Run the customer survey programme while projects are on and after they wrap up.
- Touch base with subscription clients regularly, flag issues early and send welcome emails to new clients.
- Make sure all staff have the correct working rights; apply for and keep up the accredited employer status as needed.
- Draw up and manage employment contracts, and process and approve annual and unpaid leave.
- Stay compliant with HR rules, KiwiSaver included.
- Run inductions for new starters and help keep a team culture that celebrates people.
- Get everyone enrolled in PayHero and run payroll monthly.
- Deal with third-party suppliers, sort out non-technical business enquiries and know the billing terms.
- Handle client licensing, renewals and change orders, and work through third-party licence renewals with clients and partners.
- Run the penetration testing schedule and keep tabs on consultant hours against client SLA hours.
- Keep the CREST certification and Health and Safety and fire compliance in good order.
- Fill in client due-diligence questionnaires and field non-technical questions from clients and prospects.
- Buy the office food, cleaning stuff and IT equipment, report building problems and order swipe cards.
- Keep HubSpot, Notion and ClickUp up to date and stay in contact with clients so they stay happy.
Requirements & Eligibility
- A CPA or CA qualification (CA ANZ or equivalent) - required.
- Proven experience in finance and operations, office management or business support, ideally in professional services, IT or cybersecurity.
- Hands-on payroll and accounts experience: invoicing, cashflow, reconciliation and GST.
- Exposure to HR administration and NZ employment obligations, and working knowledge of NZ employment law, KiwiSaver and immigration/AEWV requirements.
- Confident on Xero, GST included, and on PayHero or similar payroll.
- Comfortable keeping CRM and workspace tools current - HubSpot, Notion and ClickUp.
- Familiarity with Microsoft licensing and vendor/partner management is an advantage.
- Understanding of the Health & Safety and Fire compliance obligations of a small office.
- Awareness of CREST certification requirements is a strong plus.
- Highly organised, sharp on detail and good at follow-through.
- Trustworthy and discreet with sensitive client, financial and employee data.
- Strong written and verbal communication, and comfortable as the first point of contact for clients.
- Able to juggle competing priorities across finance, people and client-facing work, with a warm, people-first approach that builds and protects team culture.
Apply: jobs@mzansiabroad.co.za · WhatsApp
Visa guide: AEWV Guide for South Africans